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Terms, Conditions and Additional Information
Terms and Conditions
Please ensure you have read and agree to the terms and conditions before indicating your acceptance.
PAYMENT
Payment Requirement and Method
Full payment is required to secure your place at the workshop. Registrations will not be confirmed until payment has been received in full.
All payments must be made by credit card at the time of registration.
We do not accept alternative payment methods such as bank transfers or cheques.
Credit Card Fees and Statement Details
Your credit card statement will show the transaction as Outshine Conferences.
Credit card fees are included in your registration cost.
CANCELLATION POLICY
All cancellations or registration changes must be made in writing to the Conference Managers at fiona@outshine.co.nz.
Registration & Accommodation Should you wish to cancel your registration and/or accommodation, the following cancellation policy applies:
90+ days prior to event (on or before 10 June 2026): Full refund minus $250 administration fee.
60–89 days prior to event (from 11 June to 10 July 2026): 40% refund.If your workshop place/accommodation is resold, you will receive a full refund minus a $500 administration fee.
Within 60 days of event (from 11 July 2026): No refund.If your workshop place/accommodation is resold, you will receive a refund minus a $750 administration fee.
Force Majeure In the event of circumstances beyond our control (e.g., natural disasters, government restrictions), your accommodation will be refunded less any non-refundable expenses incurred. Consideration would be given to delivering the workshop content virtually, depending upon circumstances. Should the workshop be cancelled outright, you will be refunded the workshop registration cost less any non-refundable expenses incurred.
Partner Function Tickets
Cancelled on or before 25 August: Full refund.
Cancelled on or after 26 August: No refund.
Accommodation Extras
Full refund for additional persons, if accommodation is not cancelled.
REGISTRATION CATEGORY
It is expected that you accurately select the appropriate category during registration. During the standard registration review process, you may be contacted to request proof of chosen registration type. If requested, evidence must be provided within 7 days; failure to do so will result in an automatic update of your registration category, and you will be required to pay the difference in fees.
DELEGATE LIST
Personal information is collected on behalf of ARGANZ. A delegate list will be produced for the workshop including name, organisation, state/region, and country, and may be distributed to meeting attendees. Contact details will be included in a database to promote future ARGANZ workshops and meetings. This list will not be provided to any other third party. If you do not wish your details to be included, please indicate this during registration.
ATTENDANCE CERTIFICATES
Attendance certificates are only provided to individuals registered under delegate categories. Healthcare industry and exhibitor registrations do not qualify. Certificates will be emailed to attending delegates at the conclusion of the workshop.
INSURANCE
ARGANZ and the Workshop Organisers accept no liability for losses associated with the workshop. Delegates are advised to arrange comprehensive travel and medical insurance, including cover for personal possessions and financial loss due to cancellation or postponement.
HEALTH & SAFETY
While reasonable steps will be taken to ensure delegate safety during official sessions, personal and leisure activities are undertaken at individual risk. Delegates are encouraged to:
Attend the onsite health and safety briefing.
Read the health and safety procedure document provided at registration.
Report all accidents and incidents.
Immediately advise Conference Managers, ARGANZ Executive members or venue staff of any concerns.
Respect personal safety and that of others.
Follow all venue and public health guidelines.
PHOTOGRAPHY / VIDEO
The ARGANZ Workshop is held in a public space. Photography and recording may occur, and images may be used for future marketing purposes. Attendees who do not wish their image to be used may object by emailing fiona@outshine.co.nz.
PROTECTING YOUR PERSONAL DATA
Registration requires consent to collect, store and use personal data for event administration and communication, including follow-up of partial registrations.
You are welcome to reach out with any questions to fiona@outshine.co.nz.
View full data privacy statement here .
Special Assistance
Please advise us below if you require special assistance or wheelchair access at the workshop.
Registration Notes
Please record any additional comments or notes here to be relayed to the Conference Managers.
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