Welcome to the online registration for the NZDSI Annual Conference 2025. Please note that all fields marked with an * are required. If you require any assistance during this process, please get in touch with our Conference Managers via email sheryl@outshine.co.nz or phone +64 7 823 1910.

If you are registering someone else on their behalf, please enter their email address in the Primary Email field and your own email address in the Additional Email field. All correspondence will be sent to both email addresses unless otherwise advised.

Earlybird rates apply until midnight 13 July, 2025 - following that time standard fees will apply. 

All prices are quoted in New Zealand Dollars and are inclusive of 15% GST. Please note, credit card payments will incur a 2.0% credit card fee.

NZDSI member endorsement and approval by the NZDSI Executive Committee is required for attendance from nurses/scientists and non-dermatological medical practitioners.

Full Registration Inclusions:

• Admission to all conference sessions
• Admission to the industry sponsored breakfast and evening sessions NB. Spaces are assigned on a first-come, first-served basis.
• Catering for all days of the conference
• One ticket to the Welcome Function
• One ticket to the Conference Dinner
• Access to the conference app

Nurses have the option to attend either the full conference or on a daily basis. NZDSI member endorsement and approval by the NZDSI Executive Committee is required for attendance .

Nurse Day Registration Inclusions:

• Admission to conference sessions
• Catering for the day of registration
• Welcome function (for Wednesday attendees)
• Access to the conference app

Nurse Day Registration
Please select the day/s below that you would like to attend. If you wish to attend the conference on all days, select "Full Registration" above and then the "Scientist / Nurse" category.

Your registration requires a NZDSI member endorsement and approval from the NZDSI Executive Committee for attendance. Please send the NZDSI member endorsement to sheryl@outshine.co.nz.

Please select the industry session/s you would like to attend. If your preferred session is showing below as FULL, you have the opportunity to place yourself on a waiting list to attend. If a space becomes available, the Conference Managers will notify you directly. Further session information can be found via the conference website.

Please ensure you indicate below whether you would like a ticket to the social functions - we are required to give final numbers in advance, and may not be able to accommodate your request for tickets if you register at the conference. Please check your registration confirmation carefully and ensure your selections are correct.

If a social function is showing as 'full', you have the opportunity to place yourself on a waiting list to attend. When/if a space becomes available, you will be notified by the Conference Managers.

In alignment with our commitment to sustainability, all hotels selected for the conference are within walking distance of the venue. This ensures convenient access for attendees while reducing the need for transportation, minimizing our carbon footprint, and promoting eco-friendly travel. By prioritizing walkable accommodations, we aim to support a greener, more sustainable event experience for all participants.

Preferential rates have been secured at several local hotels. It is strongly recommended that you book your accommodation prior to 13 July 2025 to ensure you gain the negotiated rates. We are expecting a high demand for delegate accommodation, and would advise you to book early.

Cost: Prices are in New Zealand Dollars, GST inclusive and are listed as per room, per night and based on single, twin or double occupancy unless otherwise stated.

Breakfast:  All rates are room only and do not include breakfast.

Payment and Cancellations: You will need to provide your credit card details to secure your accommodation booking, however, you can still elect to pay your conference registration by direct credit/bank transfer.

Please check the individual terms and conditions of each hotel for payment and cancellation policies as some hotels do require a deposit to be paid prior to arrival.

Additional Nights: If you require accommodation outside of our meeting dates, please book the available dates and make a note of the additional nights required in the 'Accommodation Requests' section. The Conference Managers will forward a request to the hotel on your behalf and will notify you directly upon receiving confirmation.

Amendments: Should you require changes to your accommodation booking, please contact the Conference Managers directly, and not the Hotel. Email sheryl@outshine.co.nz or phone +64 7 823 1910.

PAYMENT
Up to and including 13 July 2025: Payment can be made on invoice by direct credit (account details will be included on your invoice), or credit card (Visa, Mastercard or Amex). 
From 14 July 2025: You will be required to pay by credit card (Visa, Mastercard or Amex) during the online registration process.

Credit card statements will show debit as Outshine Ltd and incur a 2% booking fee. All prices are quoted in New Zealand dollars and include GST. Credit card payments are processed via a secure Windcave gateway, a Level 1 service provider compliant with PCI DSS version 2.0. Registration confirmation and a tax invoice will be sent via email upon receipt of online registration.

If your organisation is paying your registration fee and has specific billing requirements, it is the delegate's responsibility to provide these details during registration. Invoices that fail to meet the organisation's payment policy due to incorrect or incomplete information will not be reissued. The delegate would then be responsible for arranging payment directly and seeking reimbursement from their organisation.

CANCELLATION AND REFUND POLICY
All cancellations or registration changes must be made in writing to the Conference Managers at sheryl@outshine.co.nz.

Cancellations made prior to 13 July, 2025, will be refunded less $100.00 NZD to cover administration costs. No registration refunds for full cancellations will be made after this date, and refunds for tickets to the social functions will be assessed on a case-by-case basis. You may elect to reassign your registration, in which case please contact the Conference Managers with the replacement delegate contact details. 

If for reasons beyond the control of the Organising Committee, the conference is cancelled outright, the registration fees will be refunded less a $200.00 NZD administration fee.

REGISTRATION CATEGORY
It is expected that you accurately select the appropriate category during registration. During the standard registration review process, you may be contacted to request proof of chosen registration type. If requested, evidence must be provided within 7 days; failure to do so will result in an automatic update of your registration category, and you will be required to pay the difference in fees.

PHOTOGRAPHY/ VIDEO
The NZDSI Annual Conference is held in a public space, therefore we do not prohibit participants, exhibitors, sponsors, news organisations and other companies from photographing or video or audio-taping some conference activities. Additionally, the Organisers may arrange for photos to be taken during the conference. The Organisers reserve the right to use images taken at the conference with your photograph and/or likeness in future marketing materials, including on the internet. The Conference Managers may also use images taken at the conference with your photograph and/or likeness in future marketing materials, including on the internet, with the permission of the Organisers. Conference attendees who prefer their images are neither taken nor published in any format, have the ability to object by sending an email request to the Conference Managers at sheryl@outshine.co.nz.

ON-SITE HEALTH & SAFETY
The Conference Managers, in conjunction with NZDSI Organising Committee and the Conference Venue, are committed to providing and maintaining a safe and healthy conference environment for all attendees, and to providing the information needed to achieve this. The Conference Managers, in conjunction with the NZDSI Organising Committee and the Conference Venue, will take responsibility for providing health and safety procedures whilst onsite, however, all conference attendees need to be aware of their own responsibilities.
Each conference attendee is encouraged to play a vital and responsible role in maintaining a safe and healthy conference environment through:
•    Listening to the health and safety briefing onsite and/or;
•    Reading the health and safety procedure document provided on-site at the registration desk.
•    Ensuring all accidents and incidents that occur onsite at the conference are reported.
•    Informing the Conference Managers, a member of the NZDSI Organising Committee or a staff member at the Conference Venue immediately of any health and safety concerns.
•    Respecting your own personal safety and that of other conference delegates and employees.
•    Follow all venue and public health guidelines and regulations.

DELEGATE LIST
Personal information is collected on behalf of the NZDSI. A delegate list will be produced for the conference including name, email address, organisation, and region/country. It will be distributed to conference attendees, sponsors and exhibitors and provided to future organisers of the NZDSI Annual Conference. This list will not be provided by NZDSI to any other third party. Should you not wish your details to be included on the list please indicate during the registration process.

INSURANCE
NZDSI and the Conference Managers will not accept any liability for losses associated with the conference. Delegates are advised to arrange their own comprehensive travel and medical insurance, including insurance for personal possessions and financial loss due to cancellation or postponement of the conference.

ATTENDANCE CERTIFICATES
Attendance certificates are only provided to individuals registered under delegate categories. Healthcare industry and exhibitor registrations do not qualify for certificates of attendance.

PROTECTING YOUR PERSONAL DATA
The European Union's General Data Protection Regulation (GDPR) came into effect on 25 May 2018. Whilst the NZDSI Annual Conference is based in New Zealand, and we do not always have delegates or speakers attend from the EU, as a responsible Professional Conference Organiser we believe it is important that we follow the GDPR standards to ensure that your personal data privacy is protected. When registering, you will be asked to give your consent to providing your personal information in order to register for the conference.