CANCELLATION AND REFUND POLICY
All cancellations or registration changes must be made in writing to the Conference Managers at sheryl@outshine.co.nz.
Cancellations made prior to 21 July, 2024, will be refunded less $100.00 NZD to cover administration costs. No registration refunds for full cancellations will be made after this date, and refunds for tickets to the social functions will be assessed on a case-by-case basis. You may elect to reassign your registration, in which case please contact the Conference Managers with the replacement delegate contact details.
If for reasons beyond the control of the Organising Committee, the conference is cancelled outright, the registration fees will be refunded less a $200.00 NZD administration fee.
PHOTOGRAPHY/ VIDEO
The NZDSI Annual Conference is held in a public space, therefore we do not prohibit participants, exhibitors, sponsors, news organisations and other companies from photographing or video or audio-taping some conference activities. Additionally, the Organisers may arrange for photos to be taken during the conference. The Organisers reserve the right to use images taken at the conference with your photograph and/or likeness in future marketing materials, including on the internet. The Conference Managers may also use images taken at the conference with your photograph and/or likeness in future marketing materials, including on the internet, with the permission of the Organisers. Conference attendees who prefer their images are neither taken nor published in any format, have the ability to object by sending an email request to the Conference Managers at sheryl@outshine.co.nz.
ON-SITE HEALTH & SAFETY
The Conference Managers, in conjunction with NZDSI Organising Committee and the Conference Venue, are committed to providing and maintaining a safe and healthy conference environment for all attendees, and to providing the information needed to achieve this. The Conference Managers, in conjunction with the NZDSI Organising Committee and the Conference Venue, will take responsibility for providing health and safety procedures whilst onsite, however, all conference attendees need to be aware of their own responsibilities.
Each conference attendee is encouraged to play a vital and responsible role in maintaining a safe and healthy conference environment through:
• Listening to the health and safety briefing onsite and/or;
• Reading the health and safety procedure document provided on-site at the registration desk.
• Ensuring all accidents and incidents that occur onsite at the conference are reported.
• Informing the Conference Managers, a member of the NZDSI Organising Committee or a staff member at the Conference Venue immediately of any health and safety concerns.
• Respecting your own personal safety and that of other conference delegates and employees.
• Follow all venue and public health guidelines and regulations.
INSURANCE
NZDSI and the Conference Managers will not accept any liability for losses associated with the conference. Delegates are advised to arrange their own comprehensive travel and medical insurance, including insurance for personal possessions and financial loss due to cancellation or postponement of the conference.
DELEGATE LIST
Personal information is collected on behalf of the NZDSI. A delegate list will be produced for the conference including name, email address, organisation, and region/country. It will be distributed to conference attendees, sponsors and exhibitors and provided to future organisers of the NZDSI Annual Conference. This list will not be provided by NZDSI to any other third party. Should you not wish your details to be included on the list please indicate during the registration process.
REGISTRATION CATEGORY
It is expected that you accurately select the appropriate category during registration. During the standard registration review process, you may be contacted to request proof of chosen registration type. If requested, evidence must be provided within 7 days; failure to do so will result in an automatic update of your registration category, and you will be required to pay the difference in fees.
ATTENDANCE CERTIFICATES
Attendance certificates are only provided to individuals registered under delegate categories. Healthcare industry and exhibitor registrations do not qualify for certificates of attendance.
PROTECTING YOUR PERSONAL DATA
The European Union's General Data Protection Regulation (GDPR) came into effect on 25 May 2018. Whilst the NZDSI Annual Conference is based in New Zealand, and we do not always have delegates or speakers attend from the EU, as a responsible Professional Conference Organiser we believe it is important that we follow the GDPR standards to ensure that your personal data privacy is protected. When registering, you will be asked to give your consent to providing your personal information in order to register for the conference.